expense management
Global business expense management software made easy
End-to-end expense management system for every business. Reconcile your corporate card expenses and reimbursements in one place, gain real-time visibility and control over employee spending, globally.
Manage all your business expenses in one system and track in one place
Simplify global business expenses with built-in expense management for your Corporate cards and out-of-pocket expenses. Move away from manual processes that sap time and distract your team members from their core jobs.
Submit expenses on the go
Empower employees to upload receipts and submit expenses on the go via the Airwallex mobile app.
Gain real-time visibility of spend
See a complete view of team expenses in one place and easily explore details of individual transactions.
Manage risk and improve compliance
Design multi-layer approval workflows, set expense submission criteria, and instantly review and approve expenses via mobile.
Eliminate manual data entry with the support of AI
Employees can upload reimbursement receipts directly and Airwallex will automatically extract all relevant details using OCR technology, no manual data entry needed.
An expense management solution tailored for different businesses
Global travel, centralized control all in one place
Real-time visibility into your store's margins
Expense management that scales with your roadmap.
Global travel, centralized control all in one place
Real-time visibility into your store's margins
Expense management that scales with your roadmap.
AUTOMATIONS
Speed up expense submissions with built-in automations
Save hours on receipt matching
Employees can forward receipts and Airwallex will automatically match expenses to card transactions.
Effortlessly categorise expenses with AI guiding the way
Fewer clicks, less typing with expense categorisation enabled by AI and machine learning.
Leverage AI to speed up workflows and reduce errors
Extract relevant details from receipts with suggested descriptions and categories, avoiding manual inputs.
Global Entity Management
Spend efficiently across multiple business entities and geographies
Gain global visibility
Seamlessly track spend across all of your entities from one unified platform.
Approve spend faster
Review and approve expenses and reimbursements for all your employees in one view, no matter their location.
Customize multi-layered approval workflows
Set custom controls and workflows for each entity or for all entities in one go.
For Admins
Create more visibility and control for your managers, administrators, and finance teams
Get a 360 degree view of your employee spend
View all expenses from a single dashboard and easily filter by status. View individual card expenses and reimbursements when needed, including receipts.
Set card controls to ensure appropriate spending
Establish a variety of spend limits including per transaction limits to manage card expenses effectively.
Set up multi-layer approval workflows
Define multiple approval layers based on spend thresholds and set specific approvers at each layer.
For Employees
Free your employees from the pain of missing receipts and manual expense reports
Never miss an expense
All of an employee’s card expenses are automatically available to them in one place and can be filtered by status. Say goodbye to forgotten purchases and delayed submissions.
Simplify submissions
Employees can review their purchases, upload pictures of receipts, categorize spends, and easily submit expenses via desktop or the Airwallex mobile app.
Get reimbursed faster
Approved out-of-pocket employee expenses can quickly be reimbursed to local bank accounts via our high-speed transfer rails.
Accounting Integrations
Automate business expense management workflows by integrating with your accounting software
Easily import your accounting information
Import your chart of accounts, locations, tax rates, and more so that employees can code expenses directly within Airwallex.
Streamline reconciliation
Automatically sync card expenses and reimbursements back to your accounting software to save time on reconciliation.
Integrate with ease
Connect Airwallex to popular accounting platforms in just a few simple clicks.
Integrations with your Expense Management
Connect Airwallex Expense Management with other popular platforms to streamline your finances and automate manual tasks, from invoicing to bookkeeping.
Expense management features
Corporate Cards
Spend Management
Bill Pay
Purchase Orders
Corporate Cards
Spend Management
Bill Pay
Purchase Orders
Featured resources about Expense Management
Blog
Five signs you’ve outgrown manual expense management
Blog
From spreadsheets to smart finance: How Airwallex automates expense management
Blog
Real-time ERP sync: A game-changer for controllers
Frequently asked questions about Expense Management
What is an expense management solution?
An expense management solution is software that helps businesses manage employee-initiated spending on corporate cards and out-of-pocket expenses. Expense management tools are designed to eliminate all manual tasks associated with expense management. They save time, increase productivity, eliminate human error and lend greater insights into your company's finances.
Airwallex Expenses gives you a simplified way to collect receipts and expense information from your employees, ultimately enabling you to reconcile your business’s expenses and close your books faster. Employees submit receipts and expense information directly in the product for admins to review and approve. Once approved, all expense information, including receipts, gets synced with your company’s accounting system.
Can I integrate Airwallex Expenses with my accounting software?
Airwallex is integrated with Xero, Netsuite and Quickbooks in most regions. Through these integrations you can import your expense information such as chart of accounts, locations and tax rates and sync expenses back to your accounting software.
Can I still use Airwallex Expenses without an accounting software integration?
In case Airwallex does not offer a direct integration with your accounting software, you can still collect, store and track receipts for each transaction. Additionally, we recommend using our custom accounting plug-in to:
Upload accounting data
Enable employees to categorise expenses using this data
Export completed expenses with relevant expense information and upload them into your accounting software